Job Purpose

The Senior Bond Warehouse Supervisor is responsible for managing bonded warehouse inventory, ensuring accurate receipt, storage, picking, and customs clearance of stock in line with SARS rules and regulations. The role ensures compliance, governance, operational efficiency, and effective people management within the bond warehouse environment.

Key Responsibilities

Customs & Bond Compliance

• Verify received stock against packing lists and loads.

• Prepare and submit batch clearing instructions for customs clearance.

• Validate cleared customs documents against batch documentation.

• Ensure compliance with all SARS rules and bonded warehouse regulations.

• Maintain and manage bond inventory registers with clearing and forwarding agents.

• Conduct monthly reconciliation of physical stock vs bond registers, including VAT and duty exposure.

Bond Store Inventory Management

• Ensure timeous and planned put-away of inbound stock.

• Balance stock put-away activities with ongoing sales order picking.

• Conduct post put-away cycle counts (10% sample).

• Ensure all stock locations and cartons are clearly labelled.

• Implement and monitor housekeeping standards within the bond warehouse.

• Conduct random audits on sealed and SRA-controlled stock.

• Minimise and prevent stock losses.

Sales Order Picking (Coppertone)

• Ensure adequate resources are available for picking operations.

• Release sales orders and allocate picking tasks to operators.

• Monitor picking progress via ERP (MS D365).

• Manage batching, consolidation, and cut-off adherence.

• Ensure BOE and MRN details are updated on sales orders.

• Generate delivery notes and manage outbound staging.

• Resolve stock shortages in collaboration with Inventory and Planning teams.

• Monitor picker performance and implement corrective actions where required.

Clearing Agent Invoice Validation

• Validate clearing agent invoices against customs clearance documentation (XDP).

People Management

• Allocate work, manage deadlines, and monitor output.

• Schedule staff, approve leave, and conduct performance appraisals.

• Handle first-level disciplinary matters.

• Train and develop team members through on-the-job and refresher training.

• Monitor labour productivity and efficiency.

Continuous Improvement

• Analyse SKU trends and ABC classifications.

• Implement replenishment models (min/max) for fast-moving products.

• Maintain system integration with freight forwarders and internal stakeholders.

• Develop, review, and update standard operating procedures (SOPs).

Health, Safety & Housekeeping

• Apply Barron 6S housekeeping principles.

• Ensure compliance with health and safety policies at all times.

Job Requirements

Qualifications

• Import, Export and Logistics Management Course – Essential

• NQF 6 in Logistics / Operations / Supply Chain Management – Essential

• NQF 7 in Logistics / Operations / Supply Chain Management – Advantageous

Knowledge

• Logistics and Inventory Management

• Import and Export processes

• SARS rules and bonded warehouse regulations

• ERP systems (MS Dynamics 365)

Experience

• 3–5 years’ experience in a Bond Warehouse environment

• Strong understanding of international trade regulations and compliance

• Experience managing bonded stock, customs clearance, and warehouse teams

Skills

• ERP Systems (MS D365)

• MS Excel

• Strong organisational, analytical, and people management skills

• Attention to detail and a compliance-driven mindset